Duration: 6 MONTHS

Course Syllabus

Course Title: Data Entry Operator

Course Overview: This 6-month part-time course aims to provide students with essential computer skills and knowledge in data entry operations. The course covers topics such as computer basics, file management, word processing, spreadsheets, presentations, and formulas. The students will learn how to use Microsoft Office tools such as Word, Excel, and PowerPoint. The course will be conducted using a hands-on approach to ensure students are proficient in using computers and the relevant software.

Course Objectives:

  1. To understand the basics of computers and computer software.
  2. To gain knowledge of Microsoft Office tools such as Word, Excel, and PowerPoint.
  3. To develop skills in typing and data entry.
  4. To learn to use file management software for data organization.
  5. To develop skills in creating and formatting documents, spreadsheets, and presentations.
  6. To learn to use formulas, functions, and charts in spreadsheets.

Teaching Methodology: The course will be conducted through a combination of lectures, demonstrations, and hands-on practice sessions. Students will be provided with assignments and projects to complete to reinforce their learning.

Importance for Learners in Career Growth and Self-Employment: Data entry is a skill that is in demand across a wide range of industries. Completing this course will equip students with the necessary skills to take up data entry jobs and perform the task with efficiency and accuracy. Additionally, these skills are also useful for self-employment opportunities such as starting a data entry service.


Module 1: Introduction to Computers and Software

  • Basics of Computer
  • Input and Output Devices
  • System Software and Application Software
  • Computer Language
  • Compiler and Assembler

Module 2: Word Processing

  • Starting Word Program
  • Word Screen Layout
  • Typing Screen Objects
  • Managing Documents
  • Protecting and Finding Documents
  • Working with Text
  • Formatting Paragraphs
  • Creating Bulleted and Numbered Lists
  • Spelling and Grammar
  • Mail Merge
  • Types of document in Mail merge
  • Creating Data Source
  • Creating Mailing Labels
  • Merging Data into Main Document

Module 3: Spreadsheet

  • Basics of Spreadsheet
  • Selecting, Adding and Renaming Worksheets
  • Modifying a Worksheet
  • Resizing Rows and Columns
  • Workbook Protection
  • Formatting Toolbar
  • Formatting Cells
  • Formatting Columns and Rows
  • Protect and Unprotect Worksheets
  • Formulas, Functions and Charts
  • Copying a Formula
  • Types of Functions
  • Types of Charts

Module 4: Presentation

  • Creating Presentation
  • Creating Slides
  • Slide Sorter View
  • Changing Slide Layouts
  • Moving Between Slides
  • Auto Shapes and Smart Art

Module 5: File Management in Windows

  • Locating Files and Folders
  • Changing System Setting
  • File Management in Windows
  • Installation of Software and Hardware

Note: The contents of the syllabus can be modified based on the requirements of learners or location.

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